Managing records in an organization means more than just storing data. The complexity of the records management task increases exponentially with the amount of data that businesses need to handle daily. Data management becomes complicated due to four main issues: data security, data integrity, regulatory requirements and storage systems. Businesses should now learn how to handle these problems while using modern tools for data management purposes.
It is important to discuss five problems in records management that Laserfiche, a well-known company specializing in intelligent content management, is capable of solving.
The process of data governance ensures the quality, consistency, and accuracy of data as well as its usefulness. Inaccurate data entry may lead to poor decision-making which can be catastrophic for a company. Organizations have to face the challenge of ensuring that the integrity of the large amount of data is preserved. At this point, Laserfiche comes in with its intelligent data classification tool. Through the application of machine learning and artificial intelligence, data is automatically classified and grouped, which helps to maintain data integrity and relevance and thus reduce the chances of wrong decisions being made.
Deciding on the records to be retained and how long they should be retained is a big confusion. The main challenge of organizations is to guarantee uniformity in data retention, which creates problems of inefficiency. Laserfiche’s Records Management edition allows you to manage documents through their entire lifecycle using a rules-based approach. Laserfiche makes data retention simpler by providing features for auto-archiving data by age, which means that the organization does not have to spend a lot of time monitoring the data manually.
The advent of the digital world has brought with it more security threats such as unauthorized access to records. Maintaining the confidentiality of company information is crucial for any business. Laserfiche provides strong security measures such as encryption and permission management. Also, its audit trail feature records all activities and this makes the system more secure and transparent for the entire organization.
Regulations vary across industries when it comes to the storage and retention of data. Making compliance work with efficiency seems to be impossible. Laserfiche’s compliance solution makes this easy by giving extensive ways of capturing, managing and storing records according to industry standards. Whether the data is kept onsite or in the cloud, Laserfiche ensures that compliance is achieved without compromising on access or efficiency.
Even though there is a trend towards electronic storage, many organizations still face the issue of the need for physical storage space, which is expensive and cumbersome. Laserfiche provides the means to digitize and safely store records electronically, thus helping to minimize the need for large amounts of physical storage. It not only saves space but also helps to minimize storage costs.
Any business that is handling large datasets and has to adhere to certain regulations will encounter record management challenges. But there is hope, Laserfiche has come up with solutions that can help increase efficiency, security, and compliance. The use of Laserfiche’s intelligent tools can help businesses achieve a balance between their records management and the technological environment. Today, it is possible to speak about the prospect of ensuring data integrity, increasing security and meeting the requirements of industry regulations.
How can Laserfiche help with data governance? Laserfiche makes use of machine learning to classify and group data automatically so that the data remains useful and reliable.
What are the options for data retention offered by Laserfiche? Laserfiche offers a rules based approach to the management of documents through the entire document lifecycle which in turn makes the retention process much easier.
How does Laserfiche prevent unauthorized access? Laserfiche uses encryption, permission controls, and audit trails to enhance security.
What help does Laserfiche give towards compliance? It provides several ways of managing records that are compliant with industry regulations, both on premise and in the cloud.
What are the advantages of using Laserfiche for digital storage? It minimizes the need for physical space, thereby saving cost and improving storage management.
Tags: Laserfiche,Records Management,Data Governance,Data Retention,Unauthorized Access,Compliance