Introduction
In every department, in every industry, one challenge keeps coming up: unstructured documents. From PDFs and scanned forms to handwritten notes and complex tables, critical information is buried in formats that don’t play nicely with automation — until now.
With the launch of Laserfiche Smart Fields, we’re putting scalable, flexible, AI-powered document processing in your hands. But this isn’t just another AI feature — it’s a shift in how your teams interact with content, collaborate across departments, and scale operational impact without scaling workload.
Beyond Data Capture: A Scalable Approach to Enterprise Efficiency
Smart Fields doesn’t just extract data — it fundamentally changes how that data flows through your organization.
Instead of building and maintaining separate templates for each document type or department, Smart Fields allows teams to reuse natural language prompts to extract what they need, how they need it. This reusable approach reduces redundancy and streamlines cross-functional processes, such as:
-
Finance + Procurement: Automatically extract line items from purchase orders and match them to invoices — even when formats vary across vendors.
-
HR + Legal: Capture contract terms, start dates, or compliance clauses from employment agreements or onboarding packets.
-
Operations + Customer Service: Pull customer account numbers, order history, or escalation details from intake forms or service records.
This is AI doing what AI does best: eliminating low-value manual work and accelerating cross-team collaboration at scale.
Built for Complexity, Ready for Change
Unlike traditional capture systems that struggle with variability, Smart Fields thrives on it.
Documents come in all shapes and formats — especially in industries like government, banking, and healthcare. One layout today, a different one tomorrow. Smart Fields adapts in real time using powerful generative AI to understand layout, context, and structure.
Whether you're dealing with:
-
Legacy PDFs from 10 years ago
-
Multi-language documents
-
Tables with nested values
-
Handwritten notes on scanned paper forms
Smart Fields extracts the data cleanly and accurately — no zones, no coding, no rework.
From Clicks to Conversations: The Human-AI Partnership
Smart Fields is designed to make humans faster, not replace them.
Instead of clicking through zones and training models, users simply tell Smart Fields what they want in plain English:
"Extract the vendor name, invoice number, and due date."
Done.
This approach removes barriers between technical and non-technical users. Anyone who understands the document can extract its data — no coding background required.
This not only democratizes access to automation — it frees up analysts, project managers, and compliance teams to focus on insights and outcomes, not formatting and field mapping.
Use Cases in Action
Want to know where Smart Fields fits? Pretty much everywhere:
-
Wealth Management: Process client forms and account transfers with zero template maintenance.
-
Higher Education: Capture enrollment data or financial aid information from multi-page forms — even with inconsistent layouts.
-
Government: Quickly extract case data, compliance info, or citizen service requests from large volumes of scanned documents.
-
Manufacturing: Automate supply chain paperwork, safety documentation, and QA forms — even if formats vary by partner.
One feature. Infinite possibilities.
Getting Started: Start Small, Scale Fast
Smart Fields doesn’t require a heavy lift to implement. Most teams can start using it within hours — and expand as needs grow.
Start by building a few Smart Fields to process recurring document types. As you see results, roll it out across departments. With reusability built in, your setup effort stays low even as your impact grows.
See What Smart Fields Can Do for Your Organization
Smart Fields is available starting May 2025, and it’s already reshaping how operations teams think about automation, productivity, and collaboration.
If your team is still spending hours building metadata templates, manually tagging documents, or troubleshooting broken capture zones — it’s time for a smarter approach.
📅 Book a live demo to see Smart Fields in action and explore how it fits into your existing workflows.
Smart Fields isn’t just smart — it’s strategic. And it’s ready when you are.
