Digital transformation is essential in all fields, including human resources.
In case you’re unfamiliar, digital transformation is the process of investing in technology to digitize manual and paper-based workflows. When done correctly, digital transformation can be a game-changer for your organization, helping you modernize processes and operate more efficiently.
With that in mind, let’s take a look at how digital transformation can help your HR department reach its full potential and enable your organization to get to the next level.
Improving Operations with HR Digital Transformation
Investing in digital transformation solutions can deliver many benefits to your HR department, which we will briefly examine in this section.
1. Increase efficiency.
By investing in an enterprise content management solution like Laserfiche, HR departments can say goodbye to clunky filing cabinets filled with mountains of paperwork and instead access all employee information from a single location. As a result, they can find information faster and accomplish more in less time.
Additionally, the right digital solutions enable HR teams to automate processes (e.g., triggering personnel workflows and accelerating onboarding). Whenever HR professionals need to find information, they can access supporting documents directly in Laserfiche with just a few clicks.
2. Streamline tasks.
With one portal for all employee actions, HR teams can use automation to eliminate manual follow-ups. For example, they can schedule reminder emails that automatically notify employees to fill out necessary forms or review timesheets.
What’s more, HR can also create and host forms that enable employees to easily submit travel requests, expense reports, and vacation requests. Additionally, they can also easily track policy acknowledgments and other employee agreements.
Thanks to automation, there are fewer errors, and HR professionals spend less time searching for information. This enables them to spend more time focusing on the most important things—which, in turn, helps them find more meaning in their work.
3. Ensure compliance.
Leading digital transformation solutions give organizations the peace of mind of knowing that compliance is never an afterthought. Digital tools create automatic paper trails that keep track of who did what and when. As a result, organizations can easily comply with relevant regulatory statutes and internal policies.
4. Automate recruitment and onboarding.
With digital transformation, it’s possible to automate much of the recruitment and onboarding experiences. Not only will job applications be captured and routed in one place, but also all new hire documentation and tasks will be accessible from one central location.
What’s more, the right solutions also instantly send notifications to hiring managers when an application requires review, speeding up the process and ensuring nothing slips through the cracks. Further, hiring decisions are automatically routed to HR to expedite the onboarding process.
Research suggests that effective onboarding experiences are directly related to employee retention. New hires that go through a seamless, smooth onboarding are much more likely to stay with a company than those who experience a disjointed onboarding process.
This is another way that HR automation can save the day. With the right tools in place, you can automatically schedule onboarding tasks—such as IT provisioning, benefits enrollment, and paperwork—when a new employee is hired.
This increases the chances that new hires smoothly transition into your company and stick around for the foreseeable future.
5. Increase employee happiness.
Add it all up, and digital transformation creates happier employees, and happy employees deliver many benefits to your organization.
For starters, happier employees are in better moods, which often translates to happier customers. Who likes dealing with a grumpy employee? And because worker happiness correlates with increased productivity, your organization will also be able to get more done.
Plus, happier employees also create strong work cultures that people enjoy being a part of. This, in turn, keeps turnover low—which is particularly important in today’s difficult job climate.
The ROI of HR Digital Transformation
At the end of the day, the benefits of HR digital transformation speak for themselves. When done correctly, digital transformation improves worker happiness, boosts employee productivity, and increases customer retention.
If you’re ready to take the next step in your HR digital transformation journey, CDP can help. Contact us today to learn more about the easiest way to get started with digital transformation and how Laserfiche can revolutionize the way your team works.
